Payroll Specialist

Make a difference in HR at HeadFirst Group

Do complex payroll issues and ensuring quality in an organization with multiple entities energize you? And are you interested in not only executing payroll processes within HR, but also providing substantive direction?

As a Payroll Specialist at HeadFirst Group, you will be responsible for ensuring that payroll and personnel administration is accurate, timely, and complete. You will work within the HR team and be the first point of contact for employees and management in the areas of payroll, legislation and regulations, and employee benefits. You will be joining an organization with multiple entities and a complex payroll system, where quality, reliability, and professionalism are essential. In this senior role, you will combine executive responsibility with in-depth knowledge and actively contribute ideas on how to further improve and professionalize payroll and HR processes.

Your impact at HeadFirst Group

In this role, you will ensure flawless monthly payroll processing for more than 300 employees spread across multiple Dutch entities. You will monitor the quality of the payroll administration and take independent responsibility for complex cases, interpreting laws and regulations, and ensuring payroll quality within the organization.

You will act as a sparring partner for HR, Finance, and managers on issues relating to payroll taxes, leave arrangements, illness and incapacity for work, WKR, and employee benefits such as pensions and insurance. You will also check payroll journal entries, liaise with Finance, and provide support during audits and inspections.

You will work closely with HR colleagues, Operations, and Finance. Within the team, you will play an important role in quality assurance, resolving exceptions, and assisting colleagues with more complex payroll issues. You will also actively contribute to the further optimization of processes and systems, including the upcoming implementation of Workday alongside AFAS.

What will you do?

• Ensuring correct application of laws and regulations (including leave, sickness, social security, and payroll taxes);

• Managing and applying the Work-related Expenses Scheme (WKR);

• Preparing payroll tax returns and annual statements;

• Processing and checking changes in salary and personnel data;

• Identifying and implementing improvements in payroll processes and controls;

• Monitoring and improving the design of payroll processes, including documentation and audit trail;

• Act as a substantive point of contact for more complex payroll issues and exceptions;

• Contributing ideas on further standardization and automation of HR and payroll processes within the organization.

About HeadFirst Group

HeadFirst Group supports organizations in deploying and managing external talent and operates from the Netherlands with multiple entities within a single holding structure. Since merging with London-based Impellam Group, we have become part of an international organization with a strong position in Europe. This development brings growth, scale, and further professionalization, including within HR and payroll.

Within this context, a well-organized payroll administration is of great importance. The combination of multiple entities, changing laws and regulations, and the further development of our HR and payroll systems requires a senior professional who maintains an overview, ensures quality, and actively contributes to a future-proof payroll structure within HR.