Payroll Specialist (Freelancer)

Put your payroll expertise to work at HeadFirst Group

Do you get energy from independently running a complex payroll and ensuring quality within an organization with multiple entities? And as an interim professional, do you feel at your best in a role where continuity, accuracy, and reliability are key?

For HeadFirst Group, we are looking for an experienced freelance Payroll Specialist who will temporarily take responsibility for payroll and personnel administration. In this interim assignment, you will ensure accurate, timely, and complete payroll processing and act as the point of contact for HR and Finance. You will work within the HR team in an organization with multiple Dutch entities and a complex payroll environment, where stability and quality are essential.

This is a temporary position with a focus on continuity. You will work independently and ensure that payroll continues to run smoothly until a permanent payroll specialist is found.

Your impact at HeadFirst Group

In this role, you will be responsible for the monthly payroll processing of more than 300 employees across multiple Dutch entities. You will ensure the quality of the payroll administration and make sure that processes are followed and recorded correctly.

You will independently handle complex payroll issues and support HR and Finance with questions about payroll taxes, leave, illness, disability, WKR, and employee benefits such as pensions and insurance. In addition, you will check payroll journal entries, coordinate with Finance, and provide support during audits and inspections.

An important part of the assignment is to carefully document payroll processes and make them transferable, so that a smooth transition to the permanent successor is possible.

What will you do?

• Ensuring the correct application of laws and regulations in the areas of payroll taxes, leave, sickness, and social security;

• Managing and applying the Work-related Expenses Scheme (WKR);

• Preparing and processing payroll tax returns and annual statements;

• Processing and checking changes in salary and personnel data;

• Identifying risks and bottlenecks within the payroll and responding appropriately;

• Securing payroll processes, documentation, and audit trail;

• Act as the point of contact for payroll issues for HR and Finance;

• Ensuring a stable, accurate, and transferable payroll system.

About HeadFirst Group

HeadFirst Group supports organizations in deploying and managing external talent and operates from the Netherlands with multiple entities within a single holding structure. Since the merger with London-based Impellam Group, we have been part of an international organization with a strong position in Europe.

Due to growth, scale, and further professionalization, stable and well-organized payroll administration is of great importance. Within this context, payroll plays a crucial role in ensuring continuity, compliance, and reliability.

Good to know

This interim assignment is aimed at ensuring continuity within payroll until a permanent colleague is found. The focus is on stable payroll execution and careful transferability to the future permanent Payroll Specialist.

Start date: as soon as possible

Duration: approximately 3 months, with possible extension if necessary

Commitment: 32 to 40 hours per week, with a minimum of 2 days at our office in Hoofddorp

Rate range: €60 to €85 per hour (all-inclusive)

Invoicing: monthly, payment term 30 days